BEST SCHOOL YEAR EVER OFFICIAL RULES
The Best School Year Ever® Competition (the “Contest”) is a skill contest designed to encourage eligible students attending school in Canada or the United States of America (“Entrant(s)” or “You”) to enter for a chance to win full boarding tuition at St. Michaels University School (“SMUS”) in Victoria, British Columbia for the 2018-2019 school year (the “Grand Prize”). There will be one (1) Grand Prize available to be won. There will be nineteen (19) additional prizes available to be won, five (5) consisting of a boarding scholarship to SMUS, each with an estimated retail value of $35,000 (CAN) (“Finalist Prizes”) for the remaining Finalists (defined in section 7) and fourteen (14) consisting of a) boarding scholarship to SMUS, each with an estimated retail value of $15,000 (CAN) (“Runner Up Prizes”) for the Runners Up (defined in section 7) for the 2018-2019 school year. The Finalists (see sections 7 and 8 below) will also receive a trip to Victoria, British Columbia. Prizes will be awarded in accordance with these Official Rules (the “Rules”).
1. BINDING AGREEMENT: To enter the Contest, you must agree to the Rules. Therefore, please read these Rules prior to entry to ensure you understand them. You agree that submission of an entry in the Contest constitutes agreement to these Rules. You may not submit an entry to the Contest and are not eligible to receive the prizes described in these Rules unless you agree to these Rules. These Rules form a binding legal agreement between you and SMUS with respect to the Contest.
2. ELIGIBILITY: To be eligible to enter the Contest, an entrant must: (a) be a Canadian citizen or a permanent Canadian legal resident (excluding Quebec) or a resident of the 50 United States; (b) be entering a grade between 9 and 12 in September 2018; (c) be at least 13 years old at the time of entering the contest; (d) have obtained a parent’s or legal guardian’s prior permission. Minors who enter must have the written consent of a parent or legal guardian in order to be eligible to receive any prizes, as described in Section 8 of these Rules. In addition, if an Entrant is under the age of majority in his or her state or province of residence, his or her parent or legal guardian must act in all respects on his or her behalf, including, if selected as a potential winner, in regard to completing any declaration and release form, completing the skill testing question and accepting the prize. Students currently registered at SMUS are ineligible to participate in this Contest.
3. SPONSOR: The Contest is sponsored by SMUS (also referred to as “Sponsor”), an independent boarding and day school located at 3400 Richmond Road, Victoria, British Columbia, Canada, V8P 4P5.
4. CONTEST PERIOD: The Contest begins on September 1, 2017, 12:00 am Pacific Time (PT) and ends on March 8, 2018, 11:59 pm Pacific Time (PT) (“Contest Period”). The entry period for video entries (see section 5) begins on September 1, 2017, 12:00 am Pacific Time (PT) and ends on January 8, 2018, 11:59 pm Pacific Time (PT) (the Entry Period).
5. HOW TO ENTER: There are three phases to the Contest. First, entrants must submit a video during the Entry Period in accordance with these Rules. Second, a selection of eligible entrants will be determined based on the Criteria (defined in Section 7) by employee(s) at SMUS and/or guest judges (collectively the “Jury”) as described in Section 7. The Jury will select Semi-Finalists (defined in Section 7) and those Semi-Finalists will complete the SMUS online application for admission. The Jury will then narrow the selection to two groups: the Finalists and the Runners Up (defined in Section 7). Third, the finalists will be required to come to Victoria, British Columbia and be interviewed and a potential Grand Prize winner will be selected.
To enter the Contest, visit the Contest website located at www.BestSchoolYearEver.ca (“Contest Site”) during the Entry Period and follow the instructions that appear on the web based entry form (“Entry Form”) for: (a) submitting a video that reflects Entrant’s creative presentation of why Entrant would have the best school year ever at SMUS (“Video”); (b) completing all information on the Entry Form before submitting; and (c) submitting a copy of Entrant’s most recent report card plus Entrant s last full end of school year report card.
To submit an entry via the digital upload tool on the Contest Site, please follow the instructions on the Contest Site. Please note that this is the only form of entry to the Contest available. SMUS is not responsible for illegible or incorrectly submitted entries made via the digital upload tool.
Entries received without a completed Entry Form will be disqualified.
LIMIT ONE (1) ENTRY PER ENTRANT. Subsequent entries will be disqualified. To be considered for the Contest, entries must be: (i) complete (as determined by SMUS); (ii) received by January 8, 2018 11:59 pm Pacific Time (PT); and (iii) in English. Any submission not meeting the aforementioned criteria will be disqualified. SMUS accepts no responsibility for submissions lost, delayed, damaged, defaced, or mislaid, howsoever caused. All entries will be deemed made by the Entrant submitted at the time of entry.
6. VIDEO REQUIREMENTS: The Video must meet the following criteria (“Video Requirements”), all to be determined in the sole discretion of the Sponsor:
(a) It must not be derogatory, offensive, threatening, defamatory, disparaging, libelous or contain any content that is inappropriate, indecent, sexual, profane, tortuous, slanderous, discriminatory in any way, or that promotes hatred or harm against any group or person, or otherwise does not comply with the theme and spirit of the Contest.
(b) It must not contain content, material or any element that is unlawful, or otherwise in violation of or contrary to all applicable federal, provincial, territorial, state or local laws and regulations including the laws or regulations in any province or territory or state where the Video is created.
(c) It must not contain any content, material or element that displays any advertising, slogan, logo, and trademark or otherwise indicates a sponsorship or endorsement by any commercial entity (other than Sponsor) or that is not within the spirit of the Contest. Any clothing worn in the video should not contain any visible logos, trademarks, cartoons, phrases, or third-party materials. Entrants may wear clothing with Sponsor’s name and/or trademarks.
(d) It must be original, unpublished work that does not contain, incorporate or otherwise use any content, music, material or element that is owned by a third party or entity or that has been submitted as part of another promotion or contest.
(e) It cannot contain any content, element, or material that violates a third party’s publicity, privacy or intellectual property rights.
(f) It must not have been previously submitted for any other promotion or contest, and must not be subject of any actual or threatened litigation or claim.
During the Contest Period, the Sponsor, its agents and/or the Jury will be evaluating the Videos to ensure that they meet the Video Requirements. The Sponsor reserves the right to disqualify any Entrant who submits a Video that does not meet the Video Requirements. Incomplete entries or entries not complying with these Rules are subject to disqualification.
7. JUDGING: Each Video and Entry Form will be evaluated and scored based on the following “Criteria”:
(a) creativity and originality considering the representation of the Contest theme of what makes you unique; show us your passions and how you will make the most of the opportunity to live and study at St. Michaels University School;
(b) suitability of the Entrant for the SMUS boarding program based on report cards submitted with the Entry Form;
(c) adherence to the Video Requirements and these Rules.
The odds of winning depend on the number of entries received.
The Jury will choose forty (40) semi-finalists (“Semi-Finalists”) from all eligible submissions received during the Contest Period. If there are fewer than forty (40) eligible entries, all eligible entries will be considered Semi-Finalists. Semi-Finalists, along with their parents/guardians, will be asked to complete the SMUS online application for admission but will not be required to pay the usual $250 application fee.
Using the Criteria, the Jury will choose from the Semi-Finalists who have completed an SMUS application fourteen (14) runners up (“Runners Up”) who will not advance to the next phase of the Contest and six (6) finalists (“Finalists”) who will advance to the last phase of the Contest. Runners Up and Finalists will be notified in accordance with section 9.
FOR CANADIAN RESIDENTS: Prior to being awarded any of the prizes set out in section 8 and 10, if a Finalist is a Canadian resident, he or she must answer correctly, without assistance of any kind, whether mechanical or otherwise, a mathematical skill testing question posed by mail, email or telephone.
8. TRAVEL FOR FINALISTS: The Finalists will receive a trip to Victoria, British Columbia as described here. Finalists must be available with their parents/guardians to travel to Victoria, British Columbia, for two days during the period from March 1-2, 2018 (or as otherwise arranged with the Finalists) for an in person interview with the majority of the Jury.
To be considered to win the Grand Prize or the Finalist Prizes, each Finalist must travel to British Columbia during the dates stated above for the interviews. Finalists who do not travel to British Columbia as required by the Rules may be demoted to a Runner Up or dis-qualified and not eligible to receive any prize in the discretion of the Jury.
Each Finalist and his/her parent or legal guardian must sign a declaration and release prior to travelling. Among other things, the release will (a) confirm compliance with these Rules; (b) acknowledge acceptance of the prize awarded; (c) release the Sponsor and its officers, directors, employees, agents, representatives, successors and assigns (collectively, the Releasees ) from any and all liability in connection with this Contest, a selected entrant’s participation therein and/or the awarding and use/misuse of a prize or any portion thereof; (d) represent and warrant that the entrant obtained consents and publicity releases from all persons besides the entrant appearing in the video; and (e) agree to the publication, reproduction and/or other use of a selected entrant’s name, address, voice, statements about the Contest and/or photograph or other likeness without further notice or compensation, in any publicity or advertisement carried out by the Sponsor in any manner whatsoever, including print, broadcast or the internet.
Each Finalist and his/her parent/guardian must travel together at the same time on the same itinerary. All travel arrangements must be made through the Sponsor. The trip portion of the prizes will consist of economy class airfare for the Entrant and up to two (2) of his or her parents or legal guardians from a major airport that is the closest to the Entrant’s residence to a Victoria, British Columbia area airport during the period from March 1-2, 2018 (or as otherwise arranged with the Finalists); hotel accommodation for two nights in Victoria, British Columbia at a hotel to be chosen by the Sponsor; transport to and from the airport in Victoria, British Columbia and the hotel; and transport to and from the hotel and the location of the interview. The approximate retail value of this portion of the prize is $3000 (CAN), based on departure from Toronto, Ontario or New York, New York, and may vary depending on the city of departure. Airfare, hotel accommodations, and transport will be arranged by SMUS. Certain travel restrictions may apply. Finalists and parents/guardians are responsible for transport from their homes to and from the airport and any and all other incidentals or expenses, including baggage fees, not specifically mentioned as being included. Finalists and parents/guardians are responsible for all taxes associated with the trip. Once trip dates have been booked, no change, extension or substitution of trip dates is permitted, except at Sponsor’s sole discretion. No extension or change of trip dates permitted. Sponsor will not replace any lost or stolen tickets, travel vouchers, certificates or similar items once they are in winner’s possession, or in the possession of winner’s guest. If the winner lives within 100 miles of Victoria, B.C., the air transportation portion of the prize will not be awarded and ground transportation will be substituted and no additional compensation will be provided. Winner and parents/guardians must possess valid ID and are solely responsible for obtaining all necessary and required travel documents (passport, etc.) in order to travel. Sponsor shall not be responsible for any cancellations, delays, diversions or substitution or any act or omissions whatsoever by the air carriers, hotels or other transportation companies or any other persons providing any of these services and accommodations to passengers including any results thereof such as changes in services or accommodations necessitated by same. Sponsor shall not be liable for any loss or damage to baggage. No frequent flyer points will be awarded.
9. NOTIFICATION OF SEMI FINALISTS, RUNNERS UP, FINALISTS AND WINNERS:
Notification: Semi Finalists will be notified on or before January 22, 2018, by email and/or telephone. Finalists will be notified on or before February 13, 2018 by email and/or telephone. The potential winners for the Runner Up Prizes will be notified on or before February 23, 2018. The potential winners for the Grand Prize and the Finalist Prizes will be notified on or before March 8, 2018 by email and/or telephone.
Tie-breaker: In the event of a tie at any stage of judging, the Jury will re-evaluate the Entrants according to the Criteria until the tie is broken.
Decisions of the Jury are final and binding. In the event that there are not enough eligible entries, not all prizes will be awarded. If a potential winner is unable for whatever reason to accept his or her prize, then SMUS reserves the right to award the prize to another Entrant.
Becoming a Semi Finalist, Runner up, Finalist or winner is subject to validation and verification of eligibility and compliance with all the terms and conditions set forth in these Rules. If a potential Semi-Finalist, Runner Up, Finalist or winner is disqualified for any reason, the Video that received the next highest total score will be chosen as the potential Semi-Finalist, Runner Up, Finalist or winner. The Semi-Finalists, Runner Up, Finalists and winners will be notified by email and/or telephone. With respect to notification by telephone, such notification will be deemed given when the potential Semi-Finalist, Runner up, Finalist, winner, or their parent or guardian, engages in a live conversation with Sponsor or when a message is left on the potential Semi-Finalist, Runner up, Finalist, winner’s voicemail service or answering machine by the Sponsor, whichever occurs first. Each potential Semi-Finalist, Runner up, Finalist, winner and parent/legal guardian may be required to sign and return a declaration and release from and provide any additional information that may be required by Sponsor. If required, potential Semi-Finalist, Runner up, Finalist, winner must return all such required documents via email (or as otherwise instructed) within 3 days following attempted notification or such potential Semi-Finalist, Runner up, Finalist, winner will be deemed to have forfeited the opportunity to win a prize and another potential Semi-Finalist, Runner up, Finalist, winner may be selected based on the judging Criteria described herein. In the event the potential Semi-Finalist, Runner up, Finalist, winner is a minor, his or her parent or legal guardian must sign the documents and return them as described herein. All notification requirements, as well as other requirements within these Rules, will be strictly enforced. If a potential Semi-Finalist, Runner up, Finalist, winner does not respond to the notification attempt within three (3) days from the first notification attempt, then such potential Semi-Finalist, Runner up, Finalist, winner may be disqualified and an alternate potential Semi-Finalist, Runner up, Finalist, winner may be selected from among all eligible entries received based on the judging Criteria described herein.
10. PRIZES: The following prizes are available to be won:
- one (1) Grand Prize (defined above) with a total retail value of approximately $55,000 (CAN) with travel to Victoria (as set out above)
- five (5) Finalist Prizes (defined above) with travel to Victoria (as set out above)
- fourteen (14) Runner Up Prizes (defined above)
The SMUS school year is from September 4, 2018 to June 21, 2019.
No transfer, substitution or cash equivalent for prizes is allowed, except at Sponsor’s sole discretion. Sponsor reserves the right to substitute a prize, in whole or in part, of equal or greater monetary value if a prize cannot be awarded, in whole or in part, as described for any reason.
11. GENERAL CONDITIONS: All federal, provincial, territorial, state, and local laws and regulations apply. SMUS reserves the right to disqualify any Entrant from the Contest if it reasonably believes that the Entrant has attempted to undermine the legitimate operation of the Contest by cheating, deception, or other unfair playing practices or annoys, abuses, threatens or harasses any other entrants, SMUS, or the Jury.
12. INTELLECTUAL PROPERTY RIGHTS: Entrants represent and warrant that their Videos are their own original work and, as such, they are the sole and exclusive owner and rights holder of the submitted Video and that they have the right to submit the Video in the Contest and grant all required licenses. In addition to the requirements set out in Section 6, each Entrant agrees not to submit any Video that: (a) infringes any third party proprietary rights, intellectual property rights, industrial property rights, personal or moral rights or any other rights, including without limitation, copyright, trademark, trade names, industrial designs, patent, trade secret, privacy, publicity or confidentiality obligations; or (b) otherwise violates applicable provincial, state, territorial federal, or local law.
As between SMUS and the Entrant, the Entrant retains ownership of all intellectual and industrial property rights (including moral rights) in and to the Video (excluding SMUS’s rights in the SMUS logo/trademark). The Videos may also be used for press and media purposes and Entrant agrees to waive any rights and not assert any intellectual property rights that Entrant has or may have in the Video. SMUS reserves the right to publish the name and likeness of the Semi Finalists, Runner Up, Finalists and winners on the Contest Site or through other media for publicity purposes. As a condition of entry, Entrant grants SMUS a perpetual, irrevocable, worldwide, transferable, royalty free, and non exclusive license to use, reproduce, adapt, modify, publish, distribute, publicly perform, create a derivative work from, and publicly display the Video for any purpose, including display on the SMUS website, without any attribution or compensation to Entrant. Entries will not be returned. Entrants understand and acknowledge that the Sponsor may use the Videos for promotional purposes.
14. PUBLICITY: By entering the Contest, Entrants agree to participate in any media or promotional activity resulting from the Contest as reasonably requested by SMUS and agree and consent to use of their name and/or likeness by SMUS. SMUS will contact Entrants in advance of any SMUS sponsored media request for interviews.
15. ELIMINATION: In addition to any other events provided in these Rules which can lead to immediate elimination or disqualification of Entrant by Sponsor, any false information provided within the context of the Contest by Entrant concerning identity, mailing address, telephone number, email address, ownership of right or non compliance with these Rules or the like may result in the immediate elimination of the entrant from the Contest.
16. INTERNET AND DISCLAIMER: SMUS is not responsible for any malfunction of the entire Contest Site or any late, lost, damaged, misdirected, incomplete, illegible, undeliverable, or destroyed Videos or Entry Forms due to system errors, failed, incomplete or garbled computer or other telecommunication transmission malfunctions, hardware or software failures of any kind, lost or unavailable network connections, typographical or system/human errors and failures, technical malfunction(s) of any telephone network or lines, cable connections, satellite transmissions, servers or providers, or computer equipment, traffic congestion on the Internet or at the Contest Site, or any combination thereof, including other telecommunication, cable, digital or satellite malfunctions which may limit Entrant’s/consumer’s ability to participate/vote respectively. SMUS is not responsible for the policies, actions, or inactions of others, which might prevent Entrant from entering, participating, and/or claiming a prize in this Contest. Sponsor’s failure to enforce any term of these Rules will not constitute a waiver of that or any other provision. Sponsor reserves the right to disqualify Entrants who violate the rules or interfere with this Contest in any manner. If an Entrant is disqualified, Sponsor reserves the right to terminate that Entrant’s eligibility to participate in the Contest.
17. RIGHT TO CANCEL, MODIFY OR DISQUALIFY: If for any reason the Contest is not capable of running as planned, including infection by computer virus, bugs, tampering, unauthorized intervention, fraud, technical failures, or any other causes which corrupt or affect the administration, security, fairness, integrity, or proper conduct of the Contest, SMUS reserves the right to cancel, terminate, modify or suspend the Contest. SMUS further reserves the right to disqualify any Entrant who tampers with the submission process or any other part of the Contest or Contest Site. Any attempt by an Entrant to deliberately damage any web site, including the Contest Site, or undermine the legitimate operation of the Contest is a violation of criminal and civil laws and should such an attempt be made, SMUS reserves the right to seek damages from any such Entrant to the fullest extent of the applicable law.
18. FORUM AND RECOURSE TO JUDICIAL PROCEDURES: These Rules shall be governed by, subject to, and construed in accordance with the laws of British Columbia and Canada, excluding all conflict of law rules. If any provision(s) of these Rules are held to be invalid or unenforceable, all remaining provisions hereof will remain in full force and effect. To the extent permitted by law, the rights to litigate, seek injunctive relief or make any other recourse to judicial or any other procedure in case of disputes or claims resulting from or in connection with this Contest are hereby excluded, and Entrants expressly waive any and all such rights.
19. LIST OF WINNERS: For a complete list of winners, send a self-addressed stamped envelope (residents of VT, USA may omit return postage) to The Best School Year Ever, St. Michaels University School, Victoria, BC, Canada, V8P 4P5. All requests must be received not later than March 31, 2018.